General Information

Datamaran Group (“We”, “Us”) are committed to protecting and respecting your privacy. This Data Privacy Notice (together with any other documents referred to herein) sets out the basis on which the personal data collected from you, or that you provide to Us, will be processed by Us in connection with our recruitment processes. Please read the following carefully to understand our views and practices regarding your personal data and how We will treat it.

The Controller

The controller under data protection law is:
Datamaran Limited under company registration number, 09066496
52-56 Bermondsey Street, London, SE1 3UD, United Kingdom
+44 20 7702 9595
Registration Court: Companies House
Data Protection Officer: Nirdosh Kumar, dpo@datamaran.com

Personal Data Collected as Part of the Application Process

Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number, and date of birth, but also data relating to your specific career etc. by reference to which a specific individual can be identified with reasonable effort. However, information which cannot be (in)directly associated with your real-life identity is not personal data.

Fundamentals and Purposes of Processing Personal Data Collected from Application Documents and During the Application Process

If you apply to us electronically, i.e., via e-mail or using our online form, we will collect and process your personal data for the purpose of executing the application

By submitting an application via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search/application process.

In particular, We process personal details such as:

- Name, email address, address, telephone number, date of birth, qualifications, experience, information relating to your employment history, skills and experience that you provide to Us, as well as your video in case you conduct your interview using the Video Interview feature.

- If you contact Us, We may keep a record of that correspondence.

- A record of your progress through any hiring process that We may conduct.

- Details of your visits to Personio’s Website including, but not limited to, traffic data, location data, weblogs and other communication data, the site that referred you to Personio’s Website and the resources that you access.

- Your video interview in case your interview was performed through the video interview feature.

- Your previous Employment, criminal conviction checks, disclosure and Barring Service (in the UK) and any similar governmental service in other jurisdictions where Datamaran operates, in respect of criminal convictions, if necessary for the specific role. Your named referees.

Furthermore, you can choose to upload expressive documents such as a cover letter, your CV, and reference letters. These may contain additional personal data such as date of birth, address, etc.

Only authorized HR staff and/or staff involved in the application process have access to your data. The personal data is stored, as a rule, exclusively for the purpose of filling the vacancy for which you have applied.

Your data will be stored for a period of 7 months after the application process has been concluded.

This is usually done to fulfill legal requirements and/or defend ourselves against any claims arising from legal provisions. After this period, we are obligated to delete or anonymize your data. In case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference, for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period of time, etc.).

Furthermore, we reserve the right to store your data for 7 months after the application process has been concluded for the purpose of adding it to our Talent Pool in order to identify any other vacancies that may be of interest to you. This includes, for example, applications for apprenticeships or internships. By accepting the data privacy statement, you consent to any further storage of your data as well as its inclusion in our Talent Pool.

Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.

Disclosure of Data to Third Parties

Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor under Article 28 of the GDPR. In this case, the processing is based on an agreement for the processing of orders between us as the controller and Personio.

Rights of Data Subjects

If we as the controller process personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular:

- Right of access (Article 15 of the GDPR)
- Right to rectification (Article 16 of the GDPR)
- Right to erasure (Article 17 of the GDPR)
- Right to restriction of processing (Article 18 of the GDPR)
- Right to data portability (Article 20 of the GDPR)
- Right to object (Article 21 of the GDPR)

If the personal data is processed with your consent, you have the right to withdraw this consent under Article 7 III of the GDPR.

To assert your rights as a data subject in relation to the data processed during this online application process, please refer to our Data Protection Officer (see item 2).

Concluding Provisions

We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.

All questions, comments and requests regarding this Privacy Notice should be addressed to dpo@datamaran.com

Legal Counsel

We are looking forward to hearing from you!

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